Position: Administrative Assistant
Department: Administration
Division: Samuel, Son & Co.
Type: Full-time Salaried
Location: Burlington, Ontario, Canada

Job Description:

​Working under the supervision of the Executive Assistant, the Administrative Assistant will perform a variety of general administrative and clerical services. The incumbent will be required to both take direction and work intuitively in a professionally and culturally appropriate manner exhibiting strong interpersonal skills as an essential aspect of a being a member of a collaborative team.


Key Responsibilities:

  • Provide administrative assistance in support of the Executive Assistant maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.

  • Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.

  • Support the Executive Assistant's and leadership team's partner relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to approved policies and procedures.

  • High level of Executive support including responsiveness and efficiency in managing household finances, travel, household staff, activities, appointments, vehicle coordination, etc. 

  • Scheduling meetings and managing calendars

  • Assistance with a variety of personal tasks (banking, appointments etc.)

  • Coordinating travel (flights, hotels, meals, limos etc.), both business and personal

  • Liaising with outside contacts on behalf of team members

  • Completion of expense reports submissions

  • Management of filing systems and contact databases

  • Preparation of correspondence, meeting agendas etc.

  • Some overtime required at times (weekends, evenings)

 

Qualifications:

  • University degree or an equivalent combination of education/experience in administrative assistant role. Minimum 3-5 years of administration experience.

  • Strong internet and computer skills.

  • Proven time management and organizational skills.

  • Proven proficiency in English language and proofreading skills.

  • Ability to discreetly deal with confidential and sensitive matters.

  • Ability to see the “big picture".

  • Ability to prioritize and multitask is essential.

  • Accuracy and attention to detail.

  • Excellent grammar, vocabulary and communication skills.

  • Advanced skills with MS office Word, Outlook, Excel and PowerPoint.

  • Ability to organize and prioritize a variable workload and competency with handling the pressure of multiple tasks and deadlines, many involving confidential information.


or email your resume to careers@samuel.com